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Scan To Quickbooks


This is one of the easy to use document scanning directly to new expense transactions

Key Advantages

Save Time By removing the need to scan to a local folder before uploading to your QuickBooks Online account, you can and the time it takes to scan and send expenses to QuickBooks Online.

Simple to Use

  1. Typical scan features, such as automatically skipping blank pages, cropping pages, and deskewing files, are still available with your imageFORMULA scanner.
  2. After scanning, loading basic expense details is simple and convenient.
  3. Make PDFs that are searchable
  4. Uses your imageFORMULA scanner to scan documents and converts them to searchable PDF format with full-text Optical Character Recognition (OCR).
  5. Scan for QuickBooks Online is a web application that allows you to access your imageFORMULA scanner from your browser without the need for advanced scan software.
  6. You can send a scanned charge, such as a receipt, directly to your QuickBooks Online account as a new Expense transaction, with the receipt attached as a pdf file.

A plug-in for the Canon CaptureOnTouch scan programme harnesses the power of this web application. Use this plug-in to search multiple expenses in a single batch and then split them into individual Cost transactions using the web application.


Scan for QuickBooks Online is a scanning solution that integrates seamlessly with QuickBooks Online to save time and increase productivity. It allows users to scan documents such as invoices or receipts directly into new Expense Transactions in QuickBooks Online without the need for scanning software or a CaptureOnTouch plug-in. Users may apply metadata to each scan, such as the target account, category, and receipt number, in addition to scanning directly to QuickBooks Online. This makes each scan as effective as possible. Scan for QuickBooks Online allows users to save essential cost transactions in an easy-to-use manner.

How To Use QuickBooks Scan Manager: A Complete Guide?

QuickBooks is a powerful accounting programme developed by Intuit to make accounting simple, quick, and accurate. Its advanced and new features will assist you in managing your day-to-day accounting activities with less effort. QuickBooks Scan Manager is a useful tool that allows you to quickly add files to sales receipts, invoices, bills, and other transactions. It also aids in the import and classification of transactions into the software. This blog discusses the Scan Manager’s relevance, use, and technical issues.

Benefits of Using QuickBooks Scan Manager include:

The following are some of the advantages that QuickBooks Scan Manager provides to its users:

  1. It’s easy to use and doesn’t need any accounting knowledge.
  2. You can conveniently attach files to transactions like invoices, bills, and sales receipts.
  3. You can connect it to your bank accounts and have it automatically import and categorise various types of transactions.
  4. Balance sheet updates, invoices, packing slips, and other online business-related documents are all generated automatically by Scan Manager.
  5. The QuickBooks scanner can assist warehouse managers and their teams in completing tasks faster than they could manually.

How do I get QuickBooks Scan Manager to work?

The scan manager can be set up in two steps:

  • Create your scan profile first.
  • To open the Doc Center, go to the QuickBooks icon and pick Doc.
  • Now select Scan a Document from the drop-down menu.
  • To create a new profile, click New or choose a relevant Scan Profile.
  • On the profile, change the name and then click Proceed with caution.
  • If necessary, make changes to the profile settings. Changes should be saved.

Note: The scanned documents’ default destination folder will be the same folder where your company file (.QBW) is protected.

Step 2. Set up and test the QuickBooks Scan Manager

  1. Select Now select Scanner Setup Wizard from the Select Scanner window after highlighting your profile.
  2. Choose the proper mode, which is usually Normal Mode.
  3. Now select the Perform Tests checkbox and proceed to the next step.
  4. To begin testing the scanner, pick the tests you want to run and then select Next twice.
  5. Check the Repeat this test to check all modes checkbox and select Next to begin testing in other modes.
  6. You can use your scanner after you’ve tested QuickBooks Scan Manager in all modes.
  7. To connect a file to the scanner, select the Attach File button on any transaction.

How Do I Fix QuickBooks Scan Manager Problems?

You can encounter a variety of technical difficulties when setting up the scanner or scanning documents into QuickBooks. One of the reasons for a situation like “QuickBooks Scan Manager not working” is one of the reasons mentioned below.

“Could not scan,” says the error message. The TWAIN driver could not be found.”

  1. Make sure your scanner is TWAIN-compatible.
  2. To make sure the scanner is working properly, test it outside of QuickBooks.
  3. If the scanner isn’t working outside of QuickBooks, it’s because there’s an issue with the scanner alone.
  4. To repair QuickBooks Scan Manager, contact the manufacturer of your scanner or seek professional help.
  5. When an error with the error code 281 or 1 occurs,
  6. Build a new scan profile and delete the old one.
  7. Now, in the Window Repair QuickBooks programme, update the user account settings and retry the scanning.
  8. Use the clean instal option to reinstall.
  9. Restart QuickBooks Search Manager to scan the transactions once more.

“QuickBooks Scan Manager Not Working” or “QuickBooks Scanner Could Not Be Selected” Issue

Want to correct the problem with the ‘QuickBooks scan manager not running’ or ‘Quickbooks scanner could not be selected’? The solution to this problem can then be found in this article. So, read the article to become aware of the mistake and the various measures to correct it. Go through the steps to address the problem in the post, study them, and put them into practice.

QuickBooks is the most used accounting programme in the United States and the United Kingdom. If you have a new scanner or are scanning a document for the first time in QuickBooks, you must first set up QuickBooks Scan Manager for QuickBooks Attached Documents.

QuickBooks Scan Manager is a QuickBooks feature that helps you to quickly add files to sales receipts, invoices, bills, and other transactions. It’s very easy to use, even though you don’t have much experience with accounting. Balance sheet updates, invoices, packing slips, and other online business-related documents are all produced automatically by Scan Manager.

QuickBooks Scan Manager is a useful feature that allows you to attach files to sales receipts, invoices, bills, and other transactions. The Scan Manager tool can also be used to import and classify transactions in QuickBooks. However, if QuickBooks Scan Manager isn’t running, you won’t be able to take advantage of the tool’s benefits, so you’ll need to fix it as soon as possible. The scan manager tool’s incorrect configuration is another apparent cause of the mistake. In this article, we’ll look at the potential causes of QuickBooks scan manager not working and how to address them with simple measures.

Important: You can scan TWAIN-compatible scanners in the QuickBooks scan manager’s setup.

Setup instructions for QuickBooks Scan Manager

STEP 1: Make your own Scan Profile

  1. To open the Doc centre, pick Docs from the Quickbooks icon bar.
  2. Select Scan a Document from the drop-down menu.
  3. Select the appropriate Scan profile or New to create a new profile.
  4. If you don’t want to offer your details, enter your name or profile. Then press the next button.
  5. Manage the profile settings as needed, or leave them as is, and then press Save.
  6. If you do not change the profile folder, you will not be able to log in. Your scanned file will still be saved in the same location as your company files.
  7. Installing, Updating, and Configuring the QuickBooks Database Server Manager is a related post.

STEP 2: Connect your scanner and test it

  1. After selecting your profile, press Select.
  2. Click Scanner Setup Wizard in the Select Scanner window.
  3. If your scanner isn’t mentioned, click yes, then next to download the most recent Nuance Scanner database.
  4. Choose a suitable model. This is going to be a Normal Mode. Then press Next after checking the Perform Tests box.
  5. To begin checking your scanner, click Next.
  6. Choose which tests you’d like to run. To begin the scanner test, click Next, then Next again.
  7. When you see “Your scanner document here,” replace it with the test page you scanned.
  8. Check the box next to Repeat this test to check all modes, then select Next to begin testing in other modes.
  9. To proceed to the next exam, choose Next.


When you’ve successfully checked all modes, your scanner is ready to use with QuickBooks.

To connect a file to a transaction, go to the top right corner and press the Attach File button.

Scan Manager for QuickBooks

How to Fix QuickBooks Scan Manager When It Won’t Scan or Isn’t Working

Start by testing the following if you’re having trouble setting up scan manager or scanning documents, or if it’s not working:

  1. TWAIN Driver could not be identified.
  2. You’re scanning with a TWAIN-compatible scanner.
  3. Check to see if your scanner is functional outside of QuickBooks.
  4. If the scanner does not operate outside of QuickBooks, you must contact the scanner’s manufacturer.
  5. Error 281,1 must be resolved.

If you’re having problems with Error 281,1, try the following solutions in order:

  1. It’s possible that you’ll need to uninstall the scan profile you just made and start over. After that, if the error still remains, move on to the next troubleshooting phase.
  2. Make improvements in Windows’ User Account Settings.
  3. QuickBooks must be repaired before scanning can be attempted again.
  4. Reinstall with a fresh installation, set up QuickBooks Scan Manager, and try again.

NOTE: If your wireless scanner isn’t running, try switching to a wired scanner first, then reinstalling the scanner.

Scan and Import Vendor Invoices into Quickbooks Desktop and Online in Minutes

Adding vendor invoice information to Quickbooks can be a time-consuming process since often company owners or managers must manually enter all of the information on the vendor invoices they receive.

Centsoft AP Automation automatically collects invoice data from mailed or emailed vendor invoices and imports it into the Centsoft dashboard. This can save administrators a lot of time and effort when it comes to entering vendor invoice data.

The invoice is sent to a Centsoft email address and stored in the cloud for emailed invoices. Within minutes, the administrator sees the reported invoice in Centsoft and may process and approve the expense, or make a change if necessary.

For paper invoices, the administrator scans the invoice and sends it to the same email address, where it is also stored in the cloud. The invoice appears on Centsoft’s user-friendly dashboard, where the administrator or company owner can submit it to their team for approval.

“Do you receive a paper or email invoices, scan, file, and manually enter them into your accounting system?” asks Mike Cichy, Centsoft, “Do you receive paper or email invoices, copy, code, and manually enter them into your accounting system?” You can now prevent this and handle and monitor your invoices more effectively.”

Centsoft has a full mobile approval workflow that allows companies to easily and securely authorise invoices. Centsoft has built-in contact, allowing you to monitor each and every invoice. Approvals can be rendered on a desktop, laptop, tablet, or mobile at any time of day or night, which is a useful function that cuts down on back-and-forth emails and missed payments.

Centsoft Accounts are used for a variety of purposes. Payable automation provides business owners with smart workflows that give them more flexibility, reduce errors, save time, and give them access to an advanced search feature.

The Centsoft search engine allows you to quickly access any invoice info, even line items. Small business owners can scan all invoice details, not just “accounts used” or vendor name, which is a useful feature for time-crunched owners searching for critical information quickly.

Centsoft is an affordable option for small businesses processing and authorising 4,000 or more vendor invoices each year because business owners only pay for each invoice they process.

Centsoft is compatible with Quickbooks Desktop and Quickbooks Online, and anything users do in Centsoft is modified in Quickbooks automatically.


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