Scanning and emailing documents has always been a time-consuming process, but with the launch of Office 365, it’s now easier than ever to scan and email important documents. In this article, we’ll show you how to set up scanning and emailing in Office 365, as well as some helpful tips on how to make the process as smooth as possible.
How to scan documents to email with Office 365
If you work in an office where you need to scan documents for email purposes, there are a few simple steps that you can follow to make the process easier.
First, make sure that you have an Office 365 subscription and that you have installed the scan to email feature on your computer. You can find more information about how to install this feature on our website.
Next, open your Office 365 mailbox and select the documents that you want to scan. Then, use the scan button on your computer to capture the documents into a PDF or Word document.
Finally, send the scanned documents to your email account using your default email application.
How to save scanned documents to your Office account
If you want to save a scanned document to your Office account, first open the document in Office Online. Then, on the File tab, click Save As. In the Save As dialog box, under where it says “File name,” type a name for the document. Under where it says “Location,” choose your Office account from the list. Click Save.
How to share a scanned document with others?
If you want to share a scanned document with others, first open the document in Office Online. Then, on the File tab, click Share With. In the Share With dialog box, under where it says “Mail Address or Web Address,” type the email address or web address of someone you want to share the document with. Click OK.
The person you shared the document with will get an email message that contains a link to the document. They can then open the link and view the document as if they had opened it in Office Online.
How to email scanned documents from your Office account
If you want to email a document that you have scanned from your Office account, there are a few steps that you need to take. First, open the document that you want to email. Next, click on the “email” icon in the toolbar at the top of the document. This will open up a new email message with the document attached. Finally, enter your contact information and click on “send.”
How to share a document you’ve scanned with others
If you want to share a document you’ve scanned with others, there are a few steps you need to take.
First, open the document you want to share. Then, click the “Share” button in the toolbar.
Next, select the “Email” option from the Share menu. You’ll be able to specify the recipient, content type, and other details. Click “Send.”
Setup scan to email from a HP Multi-function Device
To scan to email from a HP Multi-function Device, follow these steps:
- Open the HP Multi-function Device you want to scan to email.
2. On the main screen, click the Scan to Email tab.
3. In the Scan to Email dialog box, click the Settings button.
4. On the Settings screen, select Scan to Email from Other Devices and choose your HP Multi-function Device from the list.
5. Click OK to finish setting up your scan to email device.
Method 1: Using Office 365 as the SMTP Server
If you need to send email from your office using the scan to email feature, you can use Office 365 as your SMTP server.
To set up Office 365 as your SMTP server, first sign in to your account and open the Mail app. From the left sidebar, select Settings. Under “External Senders,” select Add a new SMTP Server.
Enter your Office 365 address (for example: myoffice365.com) and click Next. On the “Configure Authentication” page, enter your Office 365 credentials and click Next.
On the “Server Settings” page, check the “Use SSL” box and click Finish. In the “Configure Email Options” dialog box, enter your email address (for example: email@example.com) and click OK.
Now whenever you send an email from your office using the scan to email feature, it will be sent through Office 365 as the SMTP server.
Method 2: Using SendGrid as the SMTP Server
If you want to send email from your desktop or laptop using the scan to email feature of Office 365, you can use SendGrid as your SMTP server.
To set up SendGrid for this purpose, first sign up for a SendGrid account. Then, add the sendgrid.com domain to your Office 365 Domain Profile. Finally, configure your SendGrid account settings so that it uses SendGrid as your SMTP server.
To send email using scan to email in Office 365, first open the Mail app on your computer or tablet. In the left column, click the arrow next to the list of addresses and select Add an Email Address. In the Add an Email Address dialog box, type in the address of the recipient, and then click OK.
Next, in the Mail app on your computer or tablet, click the Scanned Documents tab (or tap Menu > Scan to Email). In the Scanned Documents section, select the document that you want to send as an email attachment. If you have multiple documents selected, select one of them and then tap Mail > Attach Selected Files As Email Attachment.
In the Attach File dialog box that appears, type in a valid email address for
If you’re looking to easily and quickly share documents with your team in Office 365, scanning to email is a great option. With scan to email enabled on your Office 365 account, you can quickly and easily send scanned documents as emails. This is a great way to reduce the amount of time you spend copies and sending files by email.