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How To Setup Scan To Email Ricoh Im C4500?

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How To Setup Scan To Email Ricoh I’m C4500? – Before We Get Into The Topic, let’s Learn Some Basic Of This Topic

Configuring the Settings to Send E-mails from the Machine

You can use the machine to send e-mails, faxes, or scan documents. Before sending an e-mail to a specific e-mail address, configure the settings required for connecting to and authenticating the server.

You can easily send an e-mail by pre-configuring the following options.

As the sender, the administrator’s e-mail address (From:). For each e-mail, you will not need to mention the sender.

In e-mails, you can utilize pre-written salutations or information about the sender.

Configuring the Initial Settings to Send E-mails (Settings Screen Type: Standard)

1.Press [Settings] on the Home screen.

2.Select [System Settings] from the drop-down menu.

3.Configure the server’s details.

Server Name: Enter the SMTP server’s FQDN (Fully Qualified Domain Name) or IPv4 address (without omitting the domain name, subdomain name, or hostname used in the TCP/IP network). Configure [DNS Configuration] on [System Settings][Network/Interface] when you enter the FQDN.

4.Use Secure Connection (SSL): Indicate whether or not SSL should be used.

Enter the port number that will be used to connect to the SMTP server.

5.Press [Connection Test], then [OK] to validate that the machine is connected to the server.

If the workstation is unable to connect to the server, verify that the information entered is correct with the network administrator or internet service provider (ISP).

6.Configure [SMTP Authentication] or [POP before SMTP] according to the settings on the SMTP server to connect.

7.When you’ve finished configuring everything, press [Home] ().

Specifying the E-mail Address of the Administrator as the Sender (Settings Screen Type: Standard)

On [System Settings], enter the administrator’s e-mail address. [Email/Folder)] [Send] [Send] [Send] [Send] [Send] [S To enable the sender name to be specified automatically, use [Email][Administrator’s Email Address].

Note. You can provide the e-mail address while sending an e-mail with the scanning feature or Internet fax by following the steps below.

1.Press [Settings] on the Home screen.

2.Select [System Settings] from the drop-down menu.

3.Press [Email/Folder)] [Send] [Send] [Send] [Send] [Send] [S [Email] [Email Address of Administrator].

4.Press the [Administrator’s Email Address] input field and then type in the Administrator’s Email Address.

5.Click [OK].

6.Select [Auto Specify Sender Name] from the drop-down menu.

7.Press [OK] after selecting [On].

8.When you’ve finished configuring everything, press [Home] ().

Registering Fixed Messages (Settings Screen Type: Standard)

[System Settings] allows you to save fixed messages for usage in e-mails. [Email/Folder)] [Send] [Send] [Send] [Send] [Send] [S [Email] [Email Message Registration/Change/Delete].

1.Press [Settings] on the Home screen.

2.Select [System Settings] from the drop-down menu.

3.Press [Email/Folder)] [Send] [Send] [Send] [Send] [Send] [S [Email] [Email Message Registration/Change/Delete].

4.Click [Register/Change] after selecting the item you want to register.

5.Press the name and text input fields, then type them in.

6.Click [OK].

7.When you’ve finished registering, click [Home] ().

Configuring the Initial Settings to Send E-mails (Settings Screen Type: Classic)

1.Press [Settings] on the Home screen.

2.Select [SMTP Server] from the [Machine Features Settings][System Settings][File Transfer] tab.

3.Configure the server’s details.

Server Name: Enter the SMTP server’s FQDN (Fully Qualified Domain Name) or IPv4 address (without omitting the domain name, subdomain name, or hostname used in the TCP/IP network). Configure [DNS Configuration] on the [System Settings][Interface Settings] tab [Network/USB] when you enter the FQDN.

4.Press [Connection Test], then [Validate] to confirm that the machine is connected to the server.

If the workstation is unable to connect to the server, verify that the information entered is correct with the network administrator or internet service provider (ISP).

5.Configure [SMTP Authentication] or [POP before SMTP] according to the settings on the SMTP server to connect.

6.When you’ve finished configuring everything, press [Home] (Operation panel screen illustration).

Specifying the E-mail Address of the Administrator as the Sender (Settings Screen Type: Classic)

To enable the sender name to be given automatically, register the administrator’s e-mail address on the [System Settings][File Transfer] page.

Note. You can provide the e-mail address while sending an e-mail with the scanning feature or Internet fax by following the steps below.

1.Press [Settings] on the Home screen.

2.Select [Machine Features Settings] from the drop-down menu.

3.Press [OK] after entering the administrator’s e-mail address.

4.Select [Auto Specify Sender Name] from the drop-down menu.

5.Press [Settings] after selecting [On].

6.When you’ve finished configuring everything, press [Home] (Operation panel screen illustration).

Registering Fixed Messages (Settings Screen Type: Classic)

On the [System Settings][File Transfer] tab, create fixed messages to use in e-mails.

1.Press [Settings] on the Home screen.

2.Select [Machine Features Settings] from the drop-down menu.

3.Press [Program / Change][*Not programmed], then [Program / Change].

4.Press [OK] after entering the e-mail message.

5.When you’ve finished registering, click [Home] (Operation panel screen illustration).

 

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