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How To Setup Scan To Email From Canon Printer?


How To Setup Scan To Email From Canon Printer? – Before We Get Into The Topic, let’s Learn Some Basic Of This Topic

How to set up a scan to e-mail on a Canon Copier using a GMAIL account?

Scanning to e-mail can be done in a variety of ways on your multi-functional gadget. In a perfect world, you’d have your own SMTP server that the Copier could use to transport mail.

You’ll need to find another way to send scans from the device to an e-mail server if you don’t have an in-house mail server. You can use the SMTP server provided by your Internet provider, or your e-mail host may also provide this service.

Another approach is to use Gmail’s SMTP server to send all scans from the Copier. If you don’t have an alternate SMTP server and don’t mind using a third party to send your scans, this may be your best option.

Setting up your GMAIL account

The most crucial step is to enable less secure apps in your Google account. You may want to register a new account rather than using your existing one for security reasons.

  • Go to https://accounts.google.com/SignUp and fill out the form.
  • Create an email account with a username and password that you remember.
  • Turn on apps that aren’t as secure.
  • Canon Multi-functional Devices scan to e-mail setup
  • The SMTP server must be added to your device.
  • Open a browser and type in your Canon device’s IP address.
  • Use the Administrator account and password to log in to the device.
  • On the right-hand side menu, click the Settings/Registration link.

Scan to e-mail setup for Canon Multi-functional Devices

Adding the SMTP server to your Device

  1. Click the Send link on the left-hand menu, under Function Settings.
  2. Select Network Settings – E-mail/I-Fax Settings from the drop-down menu.
  3. As the SMTP server, type SMTP.GMAIL.COM.
  4. Fill in the e-mail address associated with the Gmail account you set up earlier.
  5. Use SMTP Authentication (SMTP AUTH) is enabled, so check it and enter your Gmail account credentials in the User Name and Password fields.
  6. Please keep in mind that all other options should be left unticked.
  7. To save your changes, click the OK button.
  8. You should be in the Send menu at this point. Select Communication Settings – E-Mail/I-Fax Settings from the drop-down menu.
  9. Specify Authentication User as Sender should be unchecked.
  10. Set Authorized User Destination to Sender is another name for this.
  11. You can skip this step if neither of these alternatives is available.
  12. To save your changes, click OK.
  13. Gmail’s SMTP server should now allow you to scan to e-mail.
  14. Check your GMAIL account’s Sent folder to see if Scan was delivered. If the scan displays here, you can be confident that the copier is successfully connecting to GMAIL’s services.

Connecting Your Copier to a Computer

The best way to do this is to enter the IP address of your copier into your browser. (Finding Your IP Address) It’s easiest to utilize the IP address because it’ll lead you straight to your computer’s copiers settings.

Go through your options until you come to “Send” once you log in to your copier. Go to Network Settings by clicking on “Send.” You may choose an SMTP server, add a Gmail account, use SMTP Authentication, and more from this page.

Make careful to include the sender’s email address in the “SMTP Server” section.

Change the password to the 16-digit value you acquired from the app password step under Use SMTP Authentication.

Setting the Sender/Receiver Name 

Setting names for a sender and receiver email is significant since it allows the system to save the emails under a common name.

As a result, you won’t have to key in the same email address every time you use it. All of the names and email addresses associated with them can be found in the address book.

You can give the sender’s email a Unit Name in Common Settings. After that, you can go to your address book and create a recipient name. Simply enter your name and email address under “Register New Destination…”

Port Settings

You’ll need to physically alter the settings on the copier for this step. The IP address cannot be used to adjust the port settings.

Setting up Scan to Email on Canon copiers requires the port settings. You can use these settings to connect your copier to external devices. You can, for example, connect your computer to your copier wirelessly once you’ve properly configured your port settings.

Go to “Specify Port Number for SMTP” to find the port settings. You need to change the SMTP TX to 465.

You should now be able to scan documents from the sender email to the address book’s recipient email.


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