HOW TO SCAN A DOCUMENT ON A PRINTER?
Scanning papers have a lot of advantages for organizations and help with organization.
Scanning objects helps to expedite procedures and retain a valuable electronic paper trail of vital papers by transforming paper items into digital formats and managing files.
Knowing how to scan a document on a printer is a useful skill to have to reap the many benefits that scanning can provide in a business or at home.
To assist you, we’ve compiled a list of helpful hints and must-know information on how to scan using a printer, as well as step-by-step guidance on how to do so.
Uses of document scanning
Document scanning is particularly beneficial to the smooth operation of enterprises, and it can be used for a variety of purposes, including:
- Enhanced organization
- Using electronic filing to keep records safe
converting paper documents to backed-up digital formats
- Reducing the amount of paper stored in businesses
- Internal systems allow you to save time by referring and accessing electronic files.
- Sophisticated printers with built-in scanners are an excellent choice for scanning documents quickly and easily.
- Many printers include print, scan, copy, and fax functions built-in, depending on the brand and model.
How to scan a document on a printer?
If you want to learn how to scan a document on a printer, we’ve put together a helpful step-by-step instruction specifically for Canon all-in-one printers.
The steps below will help you become comfortable with the process of scanning a document to a printer, and they contain instructions for scanning on both Windows and Mac.
Preparing to scan
- Check your Canon printer scans — all-in-one models should be able to scan, but it’s a good idea to double-check the instructions first.
- Connect your printer to your computer using the USB cord that came with your printer. Many Canon printers with scanning capabilities can be connected wirelessly using the printer’s touch-screen panel.
- If your printer has an all-in-one paper feeder, turn it on and open the scanner – lift the scanner lid and load the document
- you want to scan into the tray.
- Place the paper face-down in the scanner and use the arrow markings on the glass to help align your paper in the proper spot.
- In the bottom-left corner of the screen, click the ‘start’ logo.
Type ‘windows fax and scan’ into the start search bar to get the Windows Fax and Scan App.
- The New Scan option, which can be located in the upper-left corner of the Fax and Scan window, will start a new window.
- Check your scanner’s information, which should include the word “Canon” as well as the printer’s model number. If any of the scanner’s details need to be changed, select “modify” and make the necessary changes.
- Select the document type by clicking on ‘profile’ and then selecting from the drop-down box.
- Select the document color by going to the ‘color format’ drop-down menu and selecting either Color or Black and White.
- Choose a file type by going to the ‘File Type’ drop-down menu and picking one from the list of alternatives, such as JPG or PDF.
- Additional choices can be changed – depending on your scanner and preferences, you may be able to make changes to other aspects before previewing your document.
- Preview — at the bottom of the window, click preview to have a closer look at your work. If you need to make any corrections or re-alignments, do so now and then click the
- preview button to see the changes.
- Finally, click scan to discover the scanned file at a later time by completing these steps: Start > File Explorer > Double-click the Scanned Documents folder in the Documents folder.
- To access the main menu, click the Apple logo.
Select System Preferences from the drop-down menu at the top.
- On the right and side of the System Preferences box, click Printers and Scanners.
- Select your Canon printer in the upper-left corner of the window by clicking on the ‘Canon’ option.
- At the top of the window, select the Scan tab.
- Select Open Scanner from the drop-down menu.
- Choose Show Details from the drop-down menu on the lower right-hand side of the window.
- Choose a file type by going to the ‘File Type’ drop-down menu and picking one from the list of options, such as JPG or PDF.
- Choose a document color by selecting Color or Black and White from the ‘kind’ drop-down box.
- Select a storage location – from the ‘Save To’ drop-down box, choose where you want your scanned item to be saved.
- Alter the page — If you want to change the page’s orientation or resolution, use the “Orientation” and “Resolution” options.
- Finally, click the scan button in the bottom-right corner of the window. This will start the scanning process for your document.
- Locate the document – After the scan is complete, you’ll be able to locate your scanned document in the save place you specified.