How to scan a document into a computer?
People scan documents or images into their computers for a variety of purposes. One of the most common explanations is that you need to get papers to someone around the country right away, and using the mail or other delivery methods isn’t quick enough. Even if a person is going paperless, they will want to keep important documents on hand. They may also have printed images that they want to move to their phone or another computer through digital means.
Although the methods for scanning a document or photograph into your device differ slightly depending on the scanner model, the steps below will guide you through the process.
How to scan a document?
- Activate the scanner.
- Locate the scanner’s program on your screen. If you don’t have the scanner’s software, most models of Windows come with a Windows Fax and Scan program that works with most scanners.
- Count how many pages you’d like to scan. If you’re just dealing with one side of the page, the flatbed (shown in the first image below) is the way to go. You’ll need a scanner with a feeder port if you’re scanning several pages or one page that needs both sides scanned, as seen in the second image below.
- When using the Windows Fax and Scan program, make sure the Scanner, not Fax, is selected in the bottom left corner of the screen.
- Place the page(s) to be scanned either on the flatbed or in the feeder. The instructions for inserting the file, whether face up or face down, are usually included with most scanners. Make sure the paper is seated correctly so it can be caught properly, particularly while using the feeder.
- Select New Scan or a similar choice in the scanner app.
- You’ll need to adjust any settings that apply from the available options in the New Scan window. Profile, Source, Paper size (if not letter size), Color format, File type, Resolution (DPI), Brightness, and Contrast are examples of choices. Depending on the type of document you’re scanning, adjust each of these.
- After you’ve changed those settings, press Scan.
Saving the document
- After all of the pages have been scanned, a screen with the scanned pages appears. Make sure that all of the pages are visible on the desktop. If this is not the case, you will need to re-scan the text.
- If you’re using the Windows Fax and Scan program, click Save as in the top right corner of the page, or click File, then Save as.
- Choose Save in the location from the pop-up window, then type in the desired file name. Then, depending on your preferences, change the Save as form to.jpg,.bmp,.gif,.tiff, or.png. Any images should be saved as.jpg files, and any documents should be saved as. tiff files. Documents saved as. tiff is smaller, making them easier to send via e-mail and other programs.
- After you’ve made your choices, press Save.