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How To Email Scanned Document?


How To Email Scanned Document? – Before We Get Into The Topic ,Lets Learn Some Basic Of This Topic

How to Scan an email from Windows 10 with Gmail or any email account?

This method for scanning to email on Windows 10 works for any scanner and email account, including Gmail.

In general, I like to teach people how to use the gmail.com web interface because it provides the best email security and productivity features, such as Smart Compose.

However, some people prefer a simpler approach for emailing scanned documents. The environment where people get lost in locating the scanned document (navigating a file system).

The following Setup and How To are for situations where you are unable to train the user to send attachments via Gmail.


These setup steps must be completed once before this method will work.

Get Windows Scan – Microsoft Store

Get the free app Windows Scan from the Microsoft Store.

Set Window Scan file type to pdf

Open Windows Scan and in the left column change File type from png to pdf.

Add your email account to Mail in Windows 10

This method requires using Windows 10 Mail. I’m not a fan of Windows 10 Mail except it is useful in this case. For everyday Gmail usage, continue using the gmail.com web interface

Set Microsoft Edge as default pdf handler

Out of the box Windows 10 sets Microsoft Edge as your default PDF reader. If you’ve been using another software to handle this type of document, you can quickly set Edge as your preferred PDF reader.

Go to Settings > Apps > Default apps, click the Choose default apps by file type link. Then scroll down and click the app that is currently set a default for .pdf, and select Microsoft Edge from the list.

Set Mail as a default email client on Windows 10

This is required so we can send the scanned pdf as an email attachment, directly from Edge.

  1. Click on the Start Menu button bottom-left.
  2. Now click on the Settings menu item.
  3. Then click the System icon.
  4. Click Default apps.
  5. Under the Email heading, click on a current default email client.
  6. In the Choose an app menu, click Mail to make it the default app.

How to: Scan to the email from Windows 10?

Now with Setup complete, we scan to email from the computer using this method.

  1. Open Windows Scan, also known as Scan.
  2. Click Scan to start the scan.
  3. Click View to open. We’re expecting the pdf to open in Edge.
  4. Click Share.
  5. Click Email. 
  6. Choose the account to send from, if you have more than one email account.
  7. Enter the recipient in the To field.
    You may like to change the subject and write a message so that person knows what this attachment is about.
  8. Click Send.


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