How to Scan a Document and Then Email it Using Windows Mail?
Scanning company papers like contracts and proposals and emailing them to clients can help you save money on paper and long-distance faxing. The process of turning a document into an electronic format is identical for many scanning equipments, whether you have a standalone scanner or an All-in-One printer. While you can scan a document directly from a scan-to-email printer or most All-in-One printers without using any additional software, specialized scanning software gives you more options, such as the ability to choose a document format and resolution. You can attach the scan directly to a message in Windows Live Mail after you’ve created it.
Scan the Document
Use a soft cloth and streak-free glass cleaner to clean the scanning bed’s surface. During the scanning process, a scanner will pick up dirt and fingerprints, which can degrade the quality of the final image.
Place the document face-down on the scanning bed after opening the lid. Use the markers to align the paper along the glass’s edge, then carefully close the lid.
Use the scanning software that came with your scanner to start scanning. If you have an HP scanner or All-in-One printer, the software will be in the HP folder.
Choose “Document” as the scan type, then color or black-and-white scanning.
Choose an output format for the scanned document, commonly a TIFF or GIF picture or a PDF.
If prompted, select a resolution that generates a high-quality file, such as 300dpi. Although a higher dpi will result in a larger file, the image will be sharper. Keep in mind, though, that higher-resolution files take longer to upload and deliver.
Select “Scan” from the drop-down menu. When the scanning is finished, click “Save.” Choose a target folder, such as My Documents, and give the document a name. Select “Save” from the drop-down menu.
You might look for a scan to email app online as an alternative to your system’s built-in scanning program, which may have more features.
Send the Document via Email
Log in to your account using Windows Live Mail.
Email the Document
Click the “Email Message” button on the Home toolbar to start composing a new message.
Fill in the recipient’s email address, a subject line, and the message you want to send with the attached document.
On the Message toolbar, click the “Attach File” button. In the Windows Explorer dialogue box, navigate through your folders and choose the scanned document. To attach the file to the email, click “Open.”
Select “Send” from the drop-down menu.
When scanning a document, consider using the PDF format. A PDF keeps all of the original document’s visual components and can be viewed on any PC with Adobe Reader installed.
How to Add Documents to an Email From a Scanner?
When you scan a document or a photo, you can attach the scanned file to an email and share it with others. Use Windows Fax and Scan, a free Windows tool, if your scanner doesn’t allow you to send the document directly. If you distribute documents regularly, you can automate the procedure.
1.To begin, use the Windows 7 “Start” button. Select “All Programs” from the drop-down menu. In the search bar, type “fax” or “scan.” When the search results display, go to Programs and click “Windows Fax and Scan” to open the Windows Fax and Scan software.
2.To open the Scan view, click the “Scan” tab at the bottom of the left pane.
3.On the toolbar, select “New Scan.” Click “Profile” when the New Scan dialogue box appears. Choose “Document” from the drop-down menu. If you want to get a preview of the object before scanning it, click “Preview.”
4.”Scan” should be selected.
5.From the list of scanned things in the top-right window, select the file you want to email. On the toolbar, select “Forward as Email.” This opens your normal email client and sends you a new message with the attached file.
6.In the “To” field, type your recipient’s email address. Enter the recipients’ addresses in the “To” area, “Cc” field, or “Bcc” field if you want to email the scanned document to many people (for blind carbon copies). A semicolon should be used to separate each address.
7.In the “Subject” section, type a title for your message or leave it blank. In the main body field, type a message. To send the message, click “Send.”
How to Scan From a Xerox Work Center?
The WorkCentre printers from Xerox are a popular range of multi-function printers used in personal and professional settings. Because it saves paper, making electronic copies of documents has become a frequent way to share and receive information. You can scan paper documents into an electronic format, such as TIFF or PDF, using the WorCentre and the Xerox TWAIN driver.
1.Start the application “TWAIN Scanner” that came with the WorkCentre.
2.Fill the scanning glass or document feeder with the document you want to scan, depending on the model and amount of pages in the document.
3.On the TWAIN Scanner window, choose the “Basic” tab and utilize the available choices to alter the scan options to suit your needs. For example, you can choose a greater or lower “DPI,” or dots per inch, for your scanned document by clicking the “Resolution” menu.
4.When you click the “Scan” button, the “Preview” window will display a preview of the scanned material.
5.Click the “Save” button to bring up a new window. Select a folder in which to save the scanned document from the “Save in” option, and type a name for the file in the “Filename” field.
6.To save the scanned file, click the “Save” option