People scan documents or images or for virus into their computers for a variety of purposes. One of the most common explanations is that you need to get papers to someone around the country right away, and using the mail or other delivery methods isn’t quick enough. Even if a person is going paperless, they will want to keep important documents on hand. They may even have scanned images that they want to digitize.

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Scan from your computer

  1. Depending on your operating system, open the printer software by doing one of the following.
    • Windows 8: Right-click the empty area on the screen on the Start tab, click on All Apps in the App bar and then press the printer name icon.
    • Windows 7, Windows Vista, and Windows XP: Click Start from your computer desktop, select All Programs, click your printer
  1. Tap on the Print & Scan icon in the printer program, then pick Scan a Document or Image.
  2. From the shortcut menu select the type of scan you want, and then click Scan.
  3. If you want to hold the application open for another search, select Save, or select done to exit.
  4. Upon saving the scan, a window on Windows Explorer will open in the directory where the scan was saved.

Printers – How to Scan (Windows)

Step 1: Setup scan to email

You must configure your email to a local email client, such as the Windows Mail app, Microsoft Outlook, Mozilla Thunderbird or Windows Live Mail, before you can scan to email. If you have already configured a local client on your computer or do not want to scan to email, skip to the next step.

  1. Windows Mail software is pre-installed on all computers running Windows 10. Look for mail in Windows, open the app and then add your email address. If using Windows 8, go to How to set up email account in the Windows 8.1 Mail App.
  2. Microsoft Outlook is available for purchase either individually or as part of the Microsoft Office Suite on the Microsoft Store (in English). For instructions to add your password, go to How to set up an Internet email account in Outlook 2013 or 2016 (in French).
  3. Mozilla Thunderbird can be downloaded from Mozilla Thunderbird, in English. To install Thunderbird follow the on-screen prompts and add your password.
  4. Windows Live Mail isn’t available for download anymore but still works if you already have it. Make sure you add the email you wish to scan to Live Mail.

Tips for copy success

  • Load your original print side down onto the scanner glass’ right front corner.
  • Clean the scanner window, and ensure the foreign materials do not stick to it.
  • Select Copy from printer view to increase or decrease the contrast of your printed output
  • Then choose Lighter / Darker to adjust the contrast.
  • To choose printed output paper size and type of document, choose Copy from the printer
  • From the Copy menu select Paper Type for plain or photographic paper and photographic paperSize.
  • Select Copy from the printer display to resize the image, and then select Resize

Step 2: Install or update Scan Software

Make sure you have the latest version of the printer software, and then make sure that your printer is connected with a USB cable or a local network to your computer.

  1. Go to Customer Support to access apps and ride.
  2. Select your printer model, then click Under User-Product Installation Program, Download next to the full feature app.
  3. Tap Install next to full driver feature
  4. Follow the Printer Link Guided Setup guidance.
  5. Search Windows for your printers after the software is installed, and then select your printer to open your Printer Assistant.

NOTE: If you do not use your Printer Assistant with your printer program, go to What other scanning methods or applications can be found in Frequently Asked Questions.

6. Click Scan a Document or Image on the Scan tab to open printer Scan, and then proceed to next stage.

Step 3: Set preferences for scans

Adjust your printer Scan settings before you do a scan job. Selecting a shortcut and making sure the settings for the scan job are correct

    • Shortcuts on scans
    • Show viewer to check box after scanning
    • Quelling choices
    • Check Configurations
    • Further Details
  1. Choose a shortcut for Scan, such as save as PDF or JPEG for Desktop.

NOTE: Select a PDF option to save or email a multipage scan as a single file. JPEG scans on multipage save as separate files.

  1. Select the check box Display Viewer Upon Scanning.
  2. If both a paper feeder and scanner glass are in your printer, pick Flatbed under Source.
  3. Verify that other settings like Page Size and Color Mode are correct for your scan job.
  4. To change advanced settings, such as Resolution (PPI), Orientation, Destination and File Name, click More.